Terms and Conditions
These terms and conditions (these “Terms”) apply between the person, firm, company or other entity specified on your registration form (“you” or “your”) and Orion Astropreneur Space Academy (Hong Kong) Limited (OASA), a limited liability company incorporated in Hong Kong with Business Registration number: 72425060-000-11-22-4 which registered address is Flat 203, 2/F, Spaces, 200 Hennessy Road, Wan Chai. (“we”, “our” or “us”) to the redeem of your ticket to, purchase of your package to, and your attendance at, the Event, whether physically and/or digitally (your ticket being the “Ticket” and package being the “Package”). Please read them carefully as they contain important information.
By redeeming your Ticket or purchasing your Package to and/or attending the Event, you agree to be bound by these Terms to the exclusion of all other terms. If you do not agree to be bound by these Terms, please do not redeem the Ticket nor purchase the Package.
The Event
The Event will be held physically and digitally on 20 October 2023 (or on a replacement date should there be one) and will comprise two parts: (i) the physical part of the Event including main conference, exhibition and networking which attendees can physically attend at a specific location (the “Physical Event”) and (ii) the virtual Event that attendees can access at a designated online website/platform/application (the “Virtual Event”). Further details regarding the Event, including the proposed agenda, program and location(s) of the Event on that day, are set out at https://www.oasattt.org.
Changes to these Terms
We reserve the right to modify, vary and change these Terms at any time at our discretion. Such modifications, variations and/or changes to the Terms shall be effective upon the posting of an updated version on this webpage. You agree that it shall be your responsibility to review these Terms regularly and your attendance at the Event after changes have been made to the Terms constitute your acceptance of the revised Terms.
Changes to or cancellation / suspension / postponement of the Event
We reserve the right to change, modify, or alter any aspect of the Event, without any compensation to you. This website will be promptly updated to reflect any changes, modifications or alterations. Other than the aforesaid, no notice will be provided unless such changes, modifications or alterations are determined in our reasonable opinion to be material, in which event we will provide you with reasonable notice prior to such changes, modifications or alterations taking effect.
Without limitation to Condition 3.1, we may, at any time and for any reason (acting reasonably):
make alterations to the programme, agenda, speakers, venue, dates, and timings of the Event; and/or
cancel, suspend, interrupt or postpone the whole or any part of the Event,
without any prior notice or compensation to you.
Your Ticket or Package grants you access to the Event and not for any specific activities or speakers.
You understand, acknowledge and agree that the activities and/or speakers for the Event may be changed and that such occurrence shall not, under any circumstances, entitle you to any claim whatsoever, including, but not limited to, a refund for your Ticket or Package. You understand, acknowledge and agree that the descriptions of any activities or speakers contained in any Event promotional material is intended for informational purposes only and does not, in any way, represent the importance or headline status of any single activity or speaker, and is subject to change without prior notice.
Your Ticket or Package and the Event
To attend the Event in person or via streaming, you must hold a valid Ticket. Each Ticket admits one person only.
All ticket redemption or Package purchases must be made via the GlueUp website (https://oasahk.glueup.com). No other forms of redemption or payment will be accepted. Your registration for the Ticket or Package to the Event will only be confirmed upon our receipt of full and valid redemption or payment with registration. All fees for the Package are payable in H. K. Dollars.
You may cancel your registration in accordance with this Condition 4.3.
If your purchased Package is a “Lunch Box/ Membership Combo”:
Once a package is purchased, it is non-refundable, non-exchangeable and non-transferable. Requests for cancellation must be submitted by 9 Oct 2023 11:59 p.m. HK Time for a full refund on Lunch Box part.
No refunds will be provided for cancellation requests made on or after 10 Oct 2023 12 a.m. HK Time.
All cancellation requests must be sent by email to [email protected] and must be received by us as refunds are made on a case-by-case basis. For the avoidance of doubt, telephone cancellations are not accepted.
You acknowledge that the refund of your fees in accordance with Condition 4.3 is your sole remedy in respect of any cancellation of your registration by you and all other liability is expressly excluded.
If you have redeemed a “Virtual Pass” ticket, we regret that such tickets are non-refundable as it is provided free for the public.
If at any time we decide to cancel the Event due to any reason, we will make an announcement regarding the ticketing issue as soon as practicable.
Under extreme weather or COVID or some act of God, we will need to reschedule and will announce the date and arrangement within 7 working days.
All rescheduled events are conducted virtually.
Lunch will not be rescheduled or refundable, because preparation and delivery of these perishable items must be pre-planned a few days in advance and the vendors cannot provide such refund to OASA. In order not to waste these boxed lunches however, OASA will donate all such lunches to a local not-for-profit food bank.
All attendees to the Physical Event must be in business or smart casual attire. We may refuse entry to anyone deemed inappropriately dressed.
The passes representing the Tickets have to be worn at all times during the Physical Event. All participants are advised to bring along personal identification, as security checks may be carried out at our discretion.
By attending the Virtual Event, you acknowledge and agree that you choose to participate in a designated third-party live-streaming website / platform / application, and will be subjected to such third party’s terms and conditions. We are not responsible nor liable for such third-party sites, and we recommend you to should review any terms and conditions when entering such third-party sites.
The login details representing the Ticket to the Event are for your personal and non-commercial use only which may not be shared with individuals besides yourself. For the duration of the Virtual Event we grant you a limited, non-exclusive, non-transferable right to access the Virtual Event and view the content. Save for the aforesaid, no right, title or interest shall be transferred to you.
Access to the Event requires compatible devices, and certain software (including third party software) may be required or may need updates, and your view of the Virtual Event may be affected by the performance of these elements. You must have a high speed internet connection in order to access the Virtual Event. When accessing the Virtual Event through a mobile network, your network or roaming network may apply fees for data usage.
We may prohibit any person from attending the Event for any reason (acting reasonably) and we shall not be liable to provide you with any refund or compensation.
Transfer of Tickets
Tickets are non-transferable. Replacement will be barred from entering the Event.
You may not purchase registrations as an agent for any third party or sell or otherwise transfer your registration to others, or exploit the registration commercially or non-commercially in any way.
Visa requirements / Confirmation letter
It is your sole responsibility to ensure that you can attend the Event, including ensuring that you have the appropriate passport, visas, quarantine requirement and insurance for attending the Event. If you require a visa to attend the Event, please allow sufficient time for the visa application procedure.
To receive a confirmation letter for the Event, you must first register and pay for your Package in full or redeem your ticket.
Intellectual Property Rights
All rights to the Event belong to us, including any commercial rights and intellectual property rights arising from or in relation to the Event. Nothing in these Terms shall amount to any license or transfer of any rights of either party, except as expressly specified.
Taking photos or videos of a limited part of the event is only allowed for your personal use (for the avoidance of doubt, any commercial purpose or use are prohibited).
By entering an Event, you are entering an area where photography, audio and video recording may be taken. By attending the Event, you:
Consent to be photographed, filmed, and/or otherwise recorded and to the release, publication, exhibition, or reproduction of any and all recorded media of your appearance, voice, and name for any purpose whatsoever in perpetuity in connection with the Event;
Waive and release any claims you may have related to the use of recorded media of you at the Event, including, without limitation, any right to inspect or approve the photo, video or audio recording of you, any claims for invasion of privacy, violation of the right of publicity, defamation, and copyright infringement or for any fees for use of such record media
By attending, you grant permission for photographs/videos containing your image/likeness to be used for promotional purposes. Grant us a perpetual, royalty free, worldwide license to use your actual or simulated likeness in connection with the production, exhibition, advertising or exploitation of any film, video and/or audio recording of the Event (or any part of it), in any media (e.g. in future marketing materials). If you have any concerns about this, please notify us prior to attending the Event; and
Consent to being filmed by police or security staff for the purpose of ensuring public security at the Event and preventing crime.
You understand that all photography, filming and/or recording will be done in reliance on this clause. If you do not agree to the foregoing, please do not enter the Event premises.
Badge scanning (QR Code)
You may be asked to scan your pass with us or at exhibition booths or session rooms throughout the Physical Event. Such sharing of your personal information is optional.
When your personal information is shared at the Event to an exhibitor and/or a sponsor, you agree to receive communications from that entity. Your personal data will be treated in accordance with that entity's privacy policy, and you may unsubscribe from such communications by contacting them directly.
Data privacy
By registering for the Event, you agree that your personal information as stated in the registration form and provided by you during the Event may be collected, used and disclosed by us (including our partners and authorised agents) for the purpose of the Event, including the facilitating and processing of payment and for business matching.
All Ticket holders will automatically be part of the Event website, your profile (your Ticket holding name, company and title) will be discoverable and visible in the website to the other Event attendees. If you wish to be excluded, you can make adjustments within the Event website.
We will always respect your privacy, and treat your personal data in accordance with:
Our privacy policy at here (also available at our homepage); and
Hong Kong data privacy laws.
Liability
To the fullest extent permitted by the applicable law, we exclude:
all liability for loss, injury or damage to persons or property at the Event;
all indemnities, warranties, representations, terms and conditions (whether express or implied); and
any actual or alleged indirect loss or consequential loss howsoever arising suffered by you or any loss of profits, anticipated profits, savings, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss (whether direct or indirect).
If we are liable to you for any reason, our total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of your fees received by us.
To the fullest extent permitted by the applicable law, we shall not be liable to you for any loss, delay, damage or other liability incurred resulting from or arising in connection with the cancellation or date change of the Event howsoever arising or any venue change.
You are responsible for your own valuables, and we will not be liable for any loss or damage to personal property brought to the Event.
Views expressed by all speakers at the Event are their own. We are not liable for any advice given or views expressed by any speakers or in any materials provided to attendees.
Prohibited material and behaviour
We prohibit the following from the Event:
illegal drugs, substances or materials;
any political materials;
any unauthorised materials for trading (including any goods or items using unauthorised event logos or brands); and
any other item which (in our opinion) interferes with the safe or effective operation of the Event.
We prohibit the following behaviour at the Event:
unauthorised photography or use of recording equipment and zoom lenses, audio visual or cinematographic devices;
unauthorised merchandising;
harassment which includes verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention; or
any other act which (in our opinion) interferes with the safe or effective operation of the Event.
We may (at our sole discretion) refuse admission to, or eject from the Event, any person in our absolute discretion without liability to such person, including (without limitation) any person who fails to comply with these terms and conditions or who in our reasonable opinion represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by us or the venue owners at the Event.
Force majeure
We are not liable for any delay or failure to perform these Terms (including hosting the Event) to the extent such delay or failure is caused by any Force Majeure Event. For the purposes of these Terms, “Force Majeure Event” means any circumstance outside of our reasonable control, and includes by way of example only the following:
acts of God, flood, drought, earthquake or other natural disaster;
epidemic or pandemic;
terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations;
any law or any action taken by a government or public authority;
collapse of buildings, fire, explosion or accident;
any labour or trade dispute, strikes, industrial action or lockouts;
non-performance by suppliers or subcontractors;
interruption or failure of any utility or public transportation service in Hong Kong; non-performance by suppliers or subcontractors;
any event outside of our control that has an adverse effect on the Event, including:
any public demonstration or protests; or
any governmental action that has a material adverse effect on the Event; and
any other circumstance outside of the Organiser's control that leads the Organiser to believe (acting reasonably) that the Event cannot be safely or effectively hosted, or where significant changes would need to be made to the Event in order for it to be hosted.
General
We may assign any of our rights and obligations under these Terms to any third party.
These Terms are governed by the laws of the Hong Kong Special Administrative Region, and any disputes arising out of these Terms are subject to the exclusive jurisdiction of the courts of Hong Kong Special Administrative Region.
